4 Quarterly Bookkeeping Tips for Service Providers to Use in 2025 (and Beyond)

It may not be your favorite to-do in your business, but keeping up with your monthly, quarterly, and yearly bookkeeping is necessary for any small business. We’ve covered some of the best habits to have for your general bookkeeping, but what about your quarterly bookkeeping? 

Your quarterly bookkeeping to-do list isn’t as tedious as your monthly bookkeeping (there are fewer matching transactions); it’s more of checking to make sure everything you’ve done monthly was done correctly. 

Want to make it even easier? Here are some quarterly bookkeeping tips for service providers you can use this year:

Quarterly Bookkeeping Tips Every Service Provider Can Use

The thing you need to remember most about bookkeeping is that you need to meet two criteria:

1. Up to date
2. Accurate

Both of which require you to check and even double-check the bookkeeping you’re doing—otherwise, you might end up with a letter from the IRS, or worse, an unexpected (and potentially, avoidable) bill from the IRS come tax time.

These bookkeeping tips will help you, as a service provider, keep track of your bookkeeping and avoid a stressful (and expensive) situation:

#1. Reconciling Your Bank Account

Reconciling your business bank account(s) is a monthly and quarterly bookkeeping task. While doing it monthly ensures you catch a mistake or charge sooner rather than later, reconciling your accounts quarterly allows you to check changes that happened month over month.

#2. Calculating Your Quarterly Income Taxes

Every quarter, you’re responsible for paying your quarterly income taxes, and while you should be setting aside a percentage of your income for taxes as you’re paid (or monthly), you should also calculate the amount monthly to confirm you’re both paying and setting aside the right amount.

*Always consult with your tax professional on the specific percentage to set aside.

#3. Check Your Data

Even if you’ve decided to outsource your bookkeeping, you still have a quarterly bookkeeping task. Although the daily tasks are handled by your bookkeeper, it’s still your responsibility to review your bookkeeping monthly and quarterly.

This helps with accuracy and allows you to make more informed decisions about and in your business.

#4. Save Your Receipts 

Or, more specifically, organize your receipts. If you’re using QuickBooks Online for your bookkeeping, you can forward your email receipts or upload pictures—but that only works if you’re taking the pictures and/or saving the receipts. 

But, honestly, I don’t recommend using the receipts function–it’s much easier to use something like Google Drive, Dropbox, or even Box (AKA a cloud storage alternative). You can look at all your files in one space rather than going through each one by one.

Why Your Bookkeeping Matters and How to Keep Better Bookkeeping Habits

Building better bookkeeping habits relies on consistency, and while it may be time-consuming at first, it won’t stay that way forever. Dedicate time on your calendar each month and quarterly to spend time on your bookkeeping, reconciling your accounts, and even reviewing your financial data.

Not sure where to start or want to hand off your bookkeeping completely? I’m here to help! Fill out this quick form and see how I can help you with your bookkeeping.